Fallstudie
Rethinking supply chain compliance
How Greenfood Iberica built control, visibility and confidence with Simvia
Herausforderung
A familiar challenge
Too many suppliers, too many documents
For Greenfood Iberica, managing their supply chain compliance was becoming increasingly complex. Like many companies operating in global food supply chains, the team faced a familiar challenge: too many suppliers, too many documents, and no efficient way to keep everything under control.
Before Simvia, compliance management was largely manual. Certificates, declarations, and supplier documents were collected through emails. Tracking expiration dates or identifying missing documents required constant checking across spreadsheets and trackers. With a large supplier base and multiple document types, maintaining an accurate overview was not only time-consuming, it was nearly impossible.
Marta Bolton, Head of Sustainability and Quality at Greenfood Iberica, explains, this lack of visibility created real operational strain:
“With so many suppliers, it was almost impossible to keep track of who had updated certificates and what was missing.”
“We were using different tools, but there was no clear overview of compliance.” On top of this, the growing complexity of customer requirements, sustainability demands, and emerging regulations like PPWR added another layer of pressure.
Regulations and sustainability requirements are growing, and it’s becoming harder to stay up to date.”
The team needed a solution that could handle this complexity in one place, something scalable, structured, and future-proof.
“We have multiple suppliers, multiple certifications, and strong customer requirements, managing that complexity manually just wasn’t sustainable.”
Simvia is designed specifically for supply chain compliance, not as a generic document storage tool. There is a large focus on the network effect of Simvia, its ability to bring entire industries together to one source of truth, enabling the entire supply chain, from producer to retailer to work together.
Lösung
Bringing structure to complexity
Towards a centralised system
Greenfood Iberica began using Simvia at a time when they were actively searching for a better way to manage supplier compliance. The goal was clear: move away from fragmented, manual processes and toward a centralised system.
With Simvia, the team was able to unify all supplier documentation and compliance requirements into a single platform. Instead of juggling spreadsheets and emails, they could now:
Track all certificates and documents in one place
Automatically monitor expiration dates
Set requirement rules based on customer and company standards
Instantly see which suppliers are compliant—and which are not
This shift significantly reduced the administrative burden. Tasks that previously required constant manual checking became automated and visible at a glance, saving significant time and more than that, allowing their quality assurance and sustainability teams to spend more time on risk mitigation and strategic work.
Audit control
Moving from reactive to proactive management
One of the biggest impacts of Simvia has been the shift from reactive work to proactive management.
Previously, much of the team’s time was spent chasing suppliers, checking documents, and verifying compliance manually. Now, automated data extraction and validation streamline these processes. The platform reads documents, extracts key data like expiry dates and product details, and flags missing or outdated information.
This not only saves time, it reduces risk.
“You don’t have to keep checking what is expired or what will be expired. This is done automatically. “
With a clear compliance overview, the team can now focus on strategic activities like risk mitigation and audit preparation. Preparing for audits, for example, has become far less stressful:
“It gives me much more confidence going into audits because I know exactly where everything is.”
Ergebnis
Ready for the future of compliance
Building the infrastructure to stay ahead
As regulations evolve, particularly in areas like sustainability and packaging, Greenfood Iberica sees even greater value in automation. Rather than reacting to new regulations, Greenfood Iberica is building the infrastructure to stay ahead of them.
With upcoming requirements like PPWR still developing, there is uncertainty around what data will be required and how to validate it. Simvia provides a foundation to manage this complexity, with the potential to request, scan, and validate new types of supplier information automatically.
Simvia goes beyond other compliance systems: “It’s not just saving time on emails, it’s removing the need to constantly check and validate documents.”
“With new regulations like PPWR, it’s still unclear what will be required from us, but having everything in one platform will make it much easier to manage.”
Not just a tool, but a long term partner
A shift in the way of work
What stands out most in Greenfood Iberica’s experience is not just time saved, but a shift in how they work.
Simvia has helped the team move away from administrative firefighting and toward a more structured, professional, and strategic approach to supplier management.
As Marta puts it:
“For me, Simvia is not just a tool but it’s part of our changing mindset. It has helped us professionalise how we work with suppliers and internal teams. And it supports both our food safety and sustainability ambitions. We see it as a long-term partner rather than a short-term solution. And for my role, it gives me much more confidence and I feel more in control of supplier compliance than before.”
