3 steps to PPWR Compliance
1. Compliance evidence & technical file readiness:
Supplier documentation, data verification, and audit-ready file maintenance.
2. Packaging redesign
Material selection, design modification, and structural changes to meet customer and regulatory requirements.
3. Reporting & fees
Identify roles and responsibilities and calculate fees
Compliance evidence
For many companies, the largest workload PPWR requires is managing compliance evidence. PPWR requires managing data and evidence across many suppliers, packaging formats and SKUs.
PPWR introduces a shift in sustainability regulation with obligations distributed across quality, procurement, packaging & sustainability teams
PPWR implementation timeline
August 2026
Substances of concern limits
General application- EPR requirements
Febuary 2027
Green dot moves to
QR code
2029
Deposit return schemes must collect 90% of in-scope containers
2030
Recyclability standards & targets are in place
Prohibited packaging types introduced
2035 & beyond
Recycled at scale requirement in effect
Higher recyclability standards, recycled content & reuse targets
Responsibilities change depending on how a product is placed on the market & who controls the packaging decisions.
Uncertainty over PPWR requirements, including responsibilities, required data, compliance processes, and cross-team collaboration.
PPWR requires packaging data many companies have never had to collect before. The challenge lies in structuring this data so compliance can be maintained over time.
PPWR compliance requires a technical dossier. The real burden is often proving compliance and keeping evidence current.
As PPWR implementation approaches, these packaging and compliance challenges may already be impacting your business
Build up your technical dossier
Simvia helps you get PPWR-ready by collecting packaging compliance data based on your PPWR-role, for all components and materials.
Central documentation storage system. We keep your files complete and current with version control and traceability.
We send automatic requests on your behalf, with consistent reminders and keep track of responses. Reducing back-and-forth email communication.
Standardise & structure your data
Simvia uses AI document scanning to extract key fields from specifications and certificates, and stores them in a structured way. This enables teams to:
Interpret diverse specification and data sheets, including Declarations of Conformity (DoCs)
Structure per packaging unit, component and layer
Map to standardised material classifications
Automatically check your compliance exposure
Inconsistent evidence checks can create compliance exposure. Simvia ensures that any non-compliant components will be flagged for your approval.
For contact-sensitive packaging components, we help ensure assess PFAS and heavy metal thresholds against regulatory limits.
We track your product validity and completeness, including certificate expiration, compliance thresholds and documentation gaps
Ensure you’re always EPR-reporting ready
We provide the data foundation for you to do your reporting.
Align QA, procurement and sustainability teams
Always know if you are compliant on a component level
Respond to customer requests with ease and speed
Supports internal decision-making
What PPWR success looks like for you and your team
One Central document storage system
Complete, centralised technical files ready for regulatory inspection at any moment.
100% confidence in PPWR compliance status
You are always confident which products and components don’t meet PPWR standards. With Simvia, there are no surprises or impact on product lines.
All data types supported
Simvia offers standardised, consolidated data for every packaging type & level.
Interoperability for a seamless data flow
Our infrastructure supports PPWR needs, sustainability reporting and future compliance.
Unpacking the PPWR
The PPWR (Packaging and Packaging Waste Regulation) marks a major shift in the way packaging is designed, shipped, and disposed. It is a singular regulation that requires companies producing, buying, selling and disposing of goods to align under a number of specific EU-wide rules.
This white paper unravels the entire regulation, from packaging design, to how to prove compliance, as well as different actors’ responsibilities and disposal requirements.
Whitepaper
Regulations
Download this Declaration of Conformity template
From August 2026, PPWR requires a signed Declaration of Conformity per packaging unit. This template shows you what to include, from material composition to substance compliance evidence and supplier declarations, so your documentation is complete, traceable and ready when authorities ask.
Jul 10, 2026
Whitepaper
Regulations
Score your PPWR Readiness: See where your company stands ahead of the August 12th deadline.
This checklist walks you through 5 phases of obligations, from the August 2026 deadline to 2040: substance restrictions, Declarations of Conformity, labelling, recycled content and format bans. Score your answers, find your gaps and get a clear readiness score that shows where to act first.
Jul 10, 2026
got
questions
What data do we need to collect from suppliers?
Does Simvia handle reporting beyond August 2026?
Yes. The platform is built to support ongoing compliance, including future recyclability assessments, and the requirements that come into force from 2026 until 2030. The data you collect now does not become redundant, it becomes the foundation.
How long does it take to get started with Simvia?
Onboarding is structured around your existing supplier data and packaging portfolio. Most customers are operational within a few weeks. We do not require a full data audit before you can start, we can start with what you have and build from there.
What data do we actually need to collect from suppliers for the August 2026 deadline?
For the August 2026 deadline, the priority data points are: PFAS limits and testing, heavy metals analysis, technical packaging specifications, contact sensitivity classification, reusability criteria and material composition by layer. What makes this complex is that the required level of detail varies by packaging type, component, and your role. Beyond 2026, additional requirements, including recyclability scores come into force. We help you collect what you need now, and structure for what comes next.
How do we structure and store packaging data to prove compliance?
PPWR requires an auditable technical dossier, not one big folder with all your PDFs. You need to map each final product to its packaging components and layers, with compliance data and supporting documents fully traceable. The structure should include: final packaging unit, individual components, material layers per component, supplier information, and the compliance data fields required per your role. Simvia builds and maintains this structure for you.
What is my role under PPWR — and what does that mean in practice?
Your role depends on your position in the supply chain. There are three main roles: manufacturer: any actor responsible for manufacturing packaging or packaged goods, including those who have goods designed or manufactured under their own name or trademark. producer :Any actor that first makes packaging or packaged products available in a Member State, or unpacks packaged products without being the end user, and distributor: handles products without controlling packaging decisions, any actor in the supply chain who makes packaging or packaged products available on the market. Each has different obligations — from who files the declaration of conformity to who pays EPR fees. Many companies hold more than one role across their portfolio.
What if our suppliers are slow to respond?
This is the most common practical barrier our customers face. Simvia sends structured requests on your behalf and manages the follow-up automatically. You track response rates by supplier in your dashboard, not your inbox. Where suppliers remain unresponsive, we help you prioritise escalation based on compliance risk.